Every responsible executive Personal Assistant is fully aware that the task of organising a major event or conference is not something to be taken lightly. If your boss is counting on you to make the event as seamless as possible, you need first-class organising skills and resourcefulness.
Here are a few tips on how to organise a meeting or conference more efficiently:
Start with the specifics.
As with any event, communication is crucial to event planning. Be sure to talk to your boss to set expectations and enquire about the intended outcome. Confirm the budget, the purpose of the event, the number of people expected to attend, the facilities needed, and the other significant aspects of the conference.
Don’t be afraid to think outside the box.
You don’t have to limit yourself to everyday venues or traditional setups. Find an unexpected but highly suitable venue that is certain to impress your boss as well as the conference participants. Naturally, you will still need to run these ideas by your boss, so make sure your plans are solid and well-thought-out before you deliver your presentation.
For instance, if you are organising a conference that was initially slated to be held in the heart of London, why not explore other nearby cities that are easily accessible for everyone? You might even end up having a better time there while saving costs. Meanwhile, instead of the typical beach retreats for corporate outings, you might also want to explore cruise packages for a luxurious and memorable time.
Mind the tiniest details.
It’s easy to be complacent and let the littlest things slip through the cracks when you’ve already covered the major details of the event. However, you can’t afford to miss out on the small stuff that can have a great impact. For instance, a survey by Holiday Inn revealed that next to getting the right tables and comfortable chairs, serving good quality biscuits in a boardroom is the most important matter in improving the quality of meetings.
Never stop improving.
Even if you have substantial experience in carrying out private Personal Assistant duties, there is absolutely no reason to stop honing your skills. By signing up with a reputable agency like SORTED, you can undergo career-enhancing events that broaden your industry contracts and other resources. With a solid background, remarkable accomplishments, and noteworthy representation in your arsenal, you can look forward to sustaining an exceptional career as a PA.
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